Content Marketing

How to Write a Content Plan

Kristabel Plummer
Kristabel Plummer
Last updated October 1, 2019 7 Min Read
How to Write a Content Plan

© Ivan Samkov / Pexels

Are you lacking inspiration when it comes to blogging? You’re not alone.

It’s so easy to experience dips in motivation throughout the year and one way to combat this is by creating a detailed content calendar.

What is a Content Calendar?

A content calendar is a schedule for the publication of your content ressources. It defines when, where and how to publish your content. 

Two pencils on yellow paper. Creating a content calendar is essential to any good content strategy for bloggers.
© Joanna Kosinska / Unsplash

Content formats that are typically used in a content calendar are

  • Blog posts
  • Social media posts
  • Newsletters
  • Podcasts 
  • YouTube videos 

And so on…

Ideally all of this brainstorming about the right schedule would happen at the beginning of the year. BUT: the second best time to start planning is today!

Once you’ve figured out your content direction, it means that you can plan your content strategy ahead of time and finetune ideas.

Why it is so important to have a content calendar?

  • Forward thinking – Perhaps you need time to test the ‘5 Best First-Day Outfits for Teachers’ or to book a shoot with an amazing photographer. A content calendar allows you to get organised and book anything you need ahead of time.
  • Working effectively with brands – Most brands start planning Christmas campaigns anytime between April and October, so it helps to have reminders for pitching and outreach. Similarly if a brand gets in touch, you may be able to relate it to an existing idea.

Although this guide is focused on blogging, you can also use this method for Instagram, YouTube and Twitter (plus it’s useful to cross-promote on the different platforms). Just make sure you tweak accordingly. A ‘High Summer Wishlist’ could be scaled down for Instagram Stories or a dedicated Pinterest board.

How To Find Inspiration for your content plan

Whilst it’s great to look at other blogs and Instagram feeds, it’s really important to broaden where you’re looking for ideas. Spend an afternoon looking at different types of magazines for feature ideas or sites such as Man Repeller, Refinery 29 and Vox.

Screenshot of the fashion blog Man Repeller which is a good source to find blogging topics for your content calendar.

Pinterest also releases their top 100 trends once a year, so see if there are any emerging fashion, travel or beauty ideas that you can cover.

Screenshot of Pinterest’s top 100 trends of the year.

Here’s a few other ways to generate ideas:

  1. Look at your posts from the previous year – Did you cover a mixture of fashion and beauty content? Perhaps you’d like to expand into a different content pillar? Assess the posts that you were excited to create and see if you can put a different spin on things on your social media content plan.
  2. Examine the data – Google Analytics is the key to understanding your most popular posts. Just head to Behaviour > Site Content > All Pages and refine by date. It’s also worth looking at ‘Site Search’ or ‘Acquisition > Search Console > Queries’ to see what people are typing in to find your blog. There could be an opportunity to expand on a topic you’ve already covered.
  3. Consider events and key holidays – Once you’ve covered the obvious festivities such as Christmas, note down any relevant sporting events, music festivals or one-offs such as International Women’s Day. Days Of The Year is also a great resource if you need to know when National Watermelon Day is (it’s the 3rd August FYI).
  4. Add in your personal dates. Are you going on a life-changing trip or have a milestone birthday coming up? Make sure you’ve plotted this in, especially if it’ll take a while to formulate your thoughts.
Screenshot of a website on special days of the year. Those special occasions are a great resource for editing your content calendar.

Create The Content Calendar

Now that you’ve established all your dates, you’ll need to format them in a way that’s easy to reference. Experiment with Google Calendar, Trello, bullet journalling or even a Word Document with ALL the tables.

We recommend splitting everything by month and starting off by adding your key dates. You could also include:

  1. Detailed columns for every channel – List each of your channels (blog, Instagram, YouTube, Twitter, Pinterest, newsletter and podcasts) and planned posts to see if there are broader themes that can be repurposed.

You may be able to lift elements from a blog post on ‘Wedding Guest Outfit Ideas’ for Instagram Stories without drastically increasing your workload. Posts can be tweaked slightly to receive maximum exposure and it’s a great way to experiment.

  1. Ideas to pitch to brands – Hopefully all of this brainstorming has helped to get the creative juices flowing and you’ll have a ready-made list for any meetings or pitch emails. Note down any dream brands that you’d like to be involved with and plan in time to start outreaching.
  1. Old posts that can be repromoted – Do you have a video on ‘Money Saving Tips’ that’s performing particularly well? It may be worth reminding your audience about it every January or at a strategic point during the year. Make a note of relevant archive posts per month and direct your audience via Instagram Stories or Twitter.
  1. A section for rough ideas – You may want to jot down any rough brainstorming or postponed ideas here so they don’t get lost. We recommend keeping any missed opportunities here too, so if you missed out on ‘National Burger Day’, it can be rectified for the following year.

A Content Calendar is work in progress

The content calendar should be a working document that can be tweaked throughout the year. It’s also important if you are working on bigger projects where you have to plan your time even more efficiently. 

Use a content calendar in conjunction with a daily calendar or a to-do list. This way you can plan every week in time and also double-check your progress.

Although this may seem super formal, it can be just a rough plan to keep content consistent and on track. It’s best to have some flexibility just in case an unexpected event or campaign comes up.

Always keep in mind that well planned content can boost your traffic and should be considered as an investment.  and it can reap rewards when it comes to traffic.